Certified Acceptance Agent Certification (CAA) Process FAQ

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We provide US and UK personal tax services and Certified Acceptance Agents (CAA) in 4 countries helping people all over the world get their ITIN number(Form W7), EIN number, Form 8233, W-8BEN, W-BEN-E, 1040NR, 1040, SA100.
We understand from our clients query that there are significant confusion around the ITIN or EIN and US Tax filing requirements and tax reclaim process for excess taxes withheld. We have complied the FAQS based on our client query, we hope you find your answers and if you have any further queries, please do not hesitate to contact us. ( Add a link to landing page)
We aim to have your ITIN/EIN application process less stressful, faster by quick response to your emails, arrange for the meetings to certify the passports and complete all the relevant paperwork with flexibility with the time, meeting venue and to locations that suitable to both the representatives and our clients.

Certified Acceptance Agent Certification (CAA) Process [FAQ]

A Certified Acceptance Agent (CAA) can certify identity documents for all applicants (Primary, Secondary and Dependents). We initially gather the information to prepare the Form W7 via email or post to have the paperwork ready prior to the meeting time. The Certified Acceptance Agent Certification Process comprises of various elements that must be followed before an application can be submitted.

As part of the Certified Acceptance Agent Certification Process the following steps are performed:

  1. The CAA conducts a face to face meeting or a video conferencing meeting (e.g , Zoom meetings Skype, Google Hangouts or Facetime).
  2. Irrespective of the meeting formats (i.e. face to face or video call meetings) the CAA needs to have sight of the original or certified identity documents (from the Issuing Agency who issue this documents) being verified (i.e. in their possession during the interview process). This allows the CAA to verify the security features and authenticate the documents as legitimate.
  3. Once the verification is complete the CAA completes a Form W-7 (COA) Certificate of Accuracy for IRS Individual Identification Taxpayer Number. This must be attached to each application submitted to verify that the CAA reviewed the original documentation or a certified copy from the issuing agency of those documents.
  4. The Form W-7 (COA) along with the W-7 application, the copies of all documentation reviewed at the meeting and as applicable, supporting documentation is also sent with the application to the ITIN Office.
Why does the CAA need to see my original or certified identity documents?

The CAA facilitates the ITIN application process by reviewing the necessary documents to ensure they are legitimate. The IRS placed a higher scrutiny on the verification process due to a high level of fraudulent documents being used to apply for ITINs.

I have a notarised copy of my passport – can I use this?

No you will need to provide either a certified document or the original copy. A certified copy is one that the original issuing agency provides and certifies as an exact copy of the original document and contains an official stamped seal from the Agency.

A notarised copy is one that a public notary bears witness to sighting and then provides an official seal to confirm it as legitimate. These types of documents are no longer accepted for ITIN documents since 2011. If you send notarised documents, your application will be delayed and rejected eventually.

Can a CAA help to obtain an ITIN for me if I already have an Social Security Number – why?

As part of the ITIN process the CAA must determine whether you are in anyway eligible for a Social Security Number (SSN). If you are, then you cannot apply for an ITIN. The CAAs job is to ensure that the correct application is made and that if an ITIN application is completed, that there is no reason for it to be rejected on the basis that you may in fact require an SSN. If the applicant conceal the truth of he processing the SSN information from CAA then if IRS rejects the ITIN application. He will not be held responsible for the rejection.

Our Fees

We work on a fixed fee policy which is based on the complexity of the work. Our fees are extremely competitive and we strive to provide excellent professional client service at affordable price. Please email or call us for a free consultation and fee quote.


ITINCAA (AKA TAXANDACCOUNTING HUB) aims to provide expert solutions to you ITIN, EIN, or US Personal tax-related matters considering the appropriate double taxation treaty rules and correct supporting documentation.

We are IRS Approved Certified Acceptance Agents [CAA] (United Kingdom Head Office), with our IRS representative based U.A.E, India, Singapore.

We also assist foreign nationals who require passport certification with Form W7/CAA Service completion in below listed countries;

Middle East I Saudi Arabia I Qatar I Oman I Turkey I Austria I Germany I Belgium I Croatia I Czech Republic I Denmark I Finland I France I Hungary I Italy I Luxembourg I Norway I Russia I Slovakia I Switzerland I Ukraine I Malaysia I Indonesia I Taiwan I Thailand I Hongkong I Japan I New Zealand I Pakistan I Bangladesh I Sri LankaI India I United Kingdom I Scotland I Ireland I Wales I Singapore I UAE and other global clients.

Please refer to contact us page for more details on the process.


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